CREATION OF COMPANY IN TALLY

Accounting package Tally is a wonderful boon to all accounts personnel and the business firms. It is very user friendly package. It is available in 7.2 version, 9.0 version and ERP.9 version. Tally ERP.9 version is the latest version and is used maximum.
If using tally program, first time, first of all, we have to create a company in tally program. To create the company in tally, we have to follow the following procedures:-

Please make sure that tally program is original one and is installed by authorized person by tally people.
When it is installed then double click on Tally ERP.9 icon.
Now, you shall see the screen as follows:-

Select “create company”
After selection of “create company” the following screen will appear:-

Now, to create new company you have to fill up all the details as required by tally program as under:-

NAME	Write the name of company for whom the accounts are to be maintained. for example company’s name is M/S XYZ LIMITED, we shall write M/S XYZ LIMITED
MAILING ADDRESS	Name of company shall appear automatically. If you want to mention other name you can. In above example we are not changing the name. You have to write the address also. Say, the address is 15, Nehru Place, New Delhi – 110019
STATUTORY COMPLIANCE FOR	INDIA (It can not be changed)
STATE	When we fill up this detail then a list of all Indian States will appear. Select any one. For this example we have selected Delhi being the state of the company.
TELEPHONE NUMBER	Give the telephone number of the company. Say – 11111111
CURRENCY SYMBOL	Already given as (Rs.). We need not to change the same.
MAINTAIN	There are three options given. 1. Accounts only. 2. Accounts with inventory. .If you want to do accounts only then select accounts only and if you want to maintain stock, raising the bills, then select option “Accounts with Inventory” and if you want to maintain inventory only then select Inventory only. In this example we are selecting “Accounts Only”.
FINANCIAL YEAR FROM	Suppose, we want to maintain the accounts for the financial year 2011-12 then we shall write “01.04.2011”
BOOKS BEGINNING FROM	Here also, we will mention “01.04.2011”. In case, you are starting your accounts from 01.10.2011 then you can write as 01.10.2011. But, in this case you can not make any entry before 01.10.2011 for financial year 2011-12.
DISALLOWING OPENING IN EDUCATIONAL MODE	You should write “Yes” because you want to maintain the accounts not for study purpose. But, we have selected “No” because we are just learning.
TALLY VAULT PASSWORD, (IF ANY)	Leave it blank. If you give any password under tally vault, you can not see your company in list of companies whenever you open the tally. It is advisable not to give any password under this column.
USE SECURITY CONTROL	In this column say “Yes”. Because you must have some password for your company so that the person who knows the password, he only can open the company.
NAME OF ADMINISTRATOR	Write any thing but remember, if you have written any thing in capital letters, then at the time of opening company you have to write you administration name in capital letter only otherwise you would not be able to open the tally. Here we are writing XYZ as administrator’s name in capital letters.
PASSWORD	You have to follow the procedure as given in administrator’s name. Here also, we are writingXYZ as password in capital letters.
REPEAT PASSWORD	You should again write your password as written in Password Column. So write – XYZ in capital letters. You can not see what you have written. It is just to test you whether you can remember your password or no. So, be very careful regarding your password. If you forget your password then you have not option to open your company. In that case you have to contact to Tally people only.
USE TALLY AUDIT FEATURES	Write “No”. Basically this feature is required by auditors or senior persons. So for the time being for learners, it is advisable to select ‘No” against this column.
After filling all the columns your screen will appear as below:

Finally it asks, Yes or No. If you select “Yes,” then the company shall be created as per the details given by you. It is advisable that before selection of “Yes”, once again, you must go through all the details given by you in the form. Suppose, instantly, you want to change any thing, and then select “No”. You can change any thing now. Finally, you have to select “Yes”.
After you select “Yes”, your company is created. It will take few seconds to create the company. So, wait and watch.

ALTERATION OF COMPANY IN TALLY

ALTERATION OF COMPANY IN TALLY.ERP 9. Suppose, you have created a company in tally ERP 9 and you committed some mistake or you want to alter the structure of the company then it can be done very easily. But do very carefully because creation or alteration of company in tally is the framework of all accounting transactions or reports. So, be very careful while making any change in company.
Illustration:
An accountant of a company created a company as XYZ Limited as shown in following picture:-

Now, he finds that he has given the code number as 110024 instead of 110030 while creating the company. How will he change the pin code number?
Solution:
After creation the company, the accountant found that he has not entered the pin code number correctly. So, he wants to change the same. He has to follow the following procedures while doing any alteration in above company:-

Open the tally program.
Select ‘Select Company’
Select ‘XYZ LIMITED’
Now, you have reached to ‘Gateway of Tally’
Now Select ‘F3 Cmp Info’ on ‘Gate way of Tally’.
Select ‘Alter’
Select ‘XYZ Limited’
Now Screen of Company Alteration shall appear.
You can make any alteration now but remember financial year can not be changed if any entry is/are done already. Otherwise it also can be changed.
Suppose you want to change the pin code from 110024 to 110030, you go the field of ‘pin code’ and make it 110030.
After making any alteration, you should press enter on all fields till it asks ‘yes or no’ as shown in following picture.
If you select ‘yes’ then only the alteration will be effective.
If you select ‘No’ then again you have to repeat the same process.

After correcting the pin code number the following picture will be seen:

DELETION OF COMPANY IN TALLY.ERP 9:- It is very dangerous to use this command because at on shot whole date can be deleted under the company which you want to delete. So, be very careful while deletion of a company.
Suppose, you have created a company in tally ERP 9 and you want to delete the same that can be done according to the following example.

Illustration:
An accountant of a company created a company as XYZ Limited as shown in following picture. After creation the company, he wanted to delete that company. What is the procedure to delete a company in tally?
Solution:
To delete a company in tally the accountant has to follow the following procedures:-

Open the tally program.
Select ‘Select Company’
Select ‘XYZ LIMITED’
Now, you have reached to ‘Gateway of Tally’
Now Select ‘F3 Cmp Info’
Select ‘Alter’
Select ‘XYZ Limited’
Now Screen of Company Alteration shall appear.
Press ‘Alt key + D’
Tally will ask “Delete” ‘Yes or No’
If you select ‘Yes’ it will again ask “Are you Sure” ‘Yes or No’
If you select ‘yes’ then the company shall be deleted from tally.
If you select ‘No’ then you will find your company as it is

CREATION OF ACCOUNTS HEADS IN TALLY

Illustration:- Create the following account heads under tally.erp9 in the books of M/s XYZ Limited:-

Account Heads	Groups
MORNING PLACE	SUNDRY CREDITORS
GIFT HOUSE	SUNDRY CREDITORS
PURCHASE ACCOUNT	PURCHASE
SALES ACCOUNT	SALES
SALARIES EXPENSES ACCOUNT	INDIRECT EXPENSES
INTEREST ON FIX DEPOSITS	INDIRECT INCOME
TELEPHONE EXPENSES ACCOUNT	INDIRECT EXPENSES
FREIGHT INWARDS EXPENSES	DIRECT EXPENSES
STATE BANK OF INDIA (CURRENT ACCOUNT	BANK ACCOUNTS

Solution:
To create the account heads in tally, you have to follow the following procedure:-

First of all, open tally.erp9 program.

Now, select the company in which you want to work. We shall select M/s XYZ Limited.

Type the password if any.

Now, you are on ‘gateway of tally’

Select – Accounts Info under Master.

The screen will be seen as under:-

Select ledger. Now screen shall appear as under:-

After you select the ledgers, there are two options for creating the ledgers as shown in following image:-

Now, have the screen before giving to options (1) Single Ledger (2) Multiple Ledgers. You can create accounts heads as you wish. Both methods are simple. But it depends how many account heads you have to create. If the number of account heads is very small then Single Ledger can be selected and if there are so many ledger accounts heads then you can select ‘Multiple Ledgers’. For me it does not make any difference. I would definitely suggest creating account heads under select ‘Single Ledger’ because it is very easy and data are saved very quickly.
Single Ledger option
Suppose, you want to create account heads by using single ledger option then select single ledger. Again it has three options:-

Create
Display
Alter

Under Create option, you can create new account heads.
Under Display option you can see the account heads which are created by you or already exist.
Under Alter option, you can make any alteration in the account heads.
Here, we shall select create option. When we select the create then a screen appear. We have to fill up the information according to the format available for creation of account heads.
Now, we take the above example. We have to create the account head “Morning Place” under “Sundry Creditor Group”.
Name: Write Morning Place.
Note: While giving the name, you must avoid Mr./Mrs./Miss/Ms./M/s etc. because at the time of entries, the account heads will appear with first alphabet ‘M’. So, it shall be very difficult to trace out the account head very easily.
Alias: means any other name of same account head. For example, you are creating the account head of State Bank of India. Under ‘Name’ you can write State Bank of India and under ‘Alias’ you can write ‘SBI’. You can see any detail relating to State Bank of India by using SBI also.
Note: Alias should be avoided as far as possible.
Under: You have to give the name of group. here we shall write ‘Sundry Creditors’. When you select under, the list of groups appears on the screen and you have to select the required group by using arrow keys or you just write first alphabet of group, all the groups relating to that alphabet shall appear on the screen. You can select the required group easily.
Fill up all other details that is self explanatory. Even if you do not fill the remaining details just press ‘Enter’ key. After you fill up all the details, it will look like as under:

After you fill up complete details, tally asks you ‘Yes’ or ‘No’. If you find that all information is correct then select ‘Yes’ or Press ‘Enter’ and if you find any mistake in details given in the form then select ‘No’ or type “N”. If you type ‘N’, you will reach in starting of form and again you can fill up the correct information.
Note: The data will be saved only after you select ‘Y’.
Same way other account heads can be created using single ledger option.
Multiple Ledgers Option
When you want to create so many account heads under one group or different groups altogether then you can use this option. According to above example, you can create the account heads as under:-
Select ‘Create’ under multiple ledger. Following screen will appear:-

How to Fill up the details under “Multiple Ledger”:-
Under Group: Select any group under whose the account heads are to be created. For example you want to create so many account heads under ‘Sundry Creditor’ Group then select ‘Sundry Creditor’. Remember that if you select a particular group then the ledger accounts shall be created under that particular group only. If you select “All Items: then you can create account heads under any group in single form.
According to above example, we shall select “All Items” and fill up the details that is self explanatory. You just write the name of account and select the required group. After you fill up the details given in above example, you will find your screen as under:-

After all the information is filled up, tally will ask you ‘Yes’ or ‘No’. If all information is correct then type ‘Y’ or press “Enter” otherwise type ‘N’. If type “N” then correct the information given by you then at last type ‘Y’ other wise your data will not be saved.

CHECKING OF ACCOUNT HEADS IN TALLY

Illustration:- Following account heads are created under tally.erp9 in the books of M/s XYZ Limited:-

Account Heads	Groups
MORNING PLACE	SUNDRY CREDITORS
GIFT HOUSE	SUNDRY CREDITORS
PURCHASE ACCOUNT	PURCHASE ACCOUNT
SALES ACCOUNT	SALES ACCOUNT
SALARIES EXPENSES ACCOUNT	INDIRECT EXPENSES
INTEREST ON FIX DEPOSITS	INDIRECT INCOME
TELEPHONE EXPENSES ACCOUNT	INDIRECT EXPENSES
FREIGHT INWARDS EXPENSES	DIRECT EXPENSES
STATE BANK OF INDIA (CURRENT ACCOUNT	BANK ACCOUNTS

Check the above account heads whether they have created properly or no.
Solution:
After we create the account heads in tally, we must check all the account heads in respect of their spellings, groups allotted to them, opening balances and other information etc. We shall check the account heads as follow:-
Open the company in tally.erp9
Select ‘Account Info’ on ‘Gateway of Tally’
Select ‘Ledgers’
The screen will be seen as under:

Checking of Account Heads under Single Ledger Option
If you want to check the account heads individually then selects ‘Display’ under ‘Single Ledger’.
Now, you will see the following screen:-

Now you select any account head and press ‘Enter’, full screen will appear. For example, you select ‘Morning Place’ then select the same and press ‘Enter’. The screen will be seen as under:-

Now, you can check all the details relating to Morning Place and make sure that every detail is correct.
Similarly, you can check other account heads also one by one.
Note: You can not make any changes of details through ‘Display’
Checking of Account Heads under Multiple Ledgers Option
If you want to check all the account heads through single form then select ‘Display’ under ‘Multiple Ledgers’
The screen will be seen as under:

Suppose, you want to check the account heads under a particular group then select that particular group only. According to above example, you want to check all account heads under sundry creditors then select ‘Sundry Creditors’. All the account heads under ‘Sundry Creditors’ will be seen as under:-

Now, you can see all the parties under sundry creditors at one place.
Suppose, you want to see all account heads under all the groups in single form then select ‘All Items’ under ‘Display’ of ‘Multiple Ledgers’. Now the screen will appear as under:-

ALTERATION OF ACCOUNT HEADS IN TALLY

Illustration:- The Accountant of M/s XYZ Limited created so many account heads in tally.erp9. After checking he found that the spelling of ‘Freight Inward Expenses Account’ is not correct. It was written as ‘Freigh Inwards Expenses Account’. Moreover, the group assigned to this account is ‘Indirect Expenses instead of ‘Direct Expenses’.
Rectify the mistake.
Solution:
To alter any thing in respect of account head, following procedure should be followed:-
Open tally program.
Select the company in which we want to rectify the mistake. In this case we will select M/s XYZ Limited.
Select ‘Account Info’ on Gateway of Tally’.
Select ‘Ledgers’
Now, there are two options (1) Single Ledger (2) Multiple Ledger.
Though the account head can be altered with the help of both methods but it is advisable to use ‘Single Ledger’ option to rectify the mistake in account head. So, we shall rectify the above mistake through ‘Single Lender’ option.
Select ‘Alter’ under ‘Single Ledger’
Now, you will see the list of accounts created by you.
Select the account head which you want to alter. In our case, we shall select ‘Freigh Inward Expenses Account’
You will find screen as under:-

After viewing the above form, we find that there is a spelling mistake. ‘Freigh’ is written instead of ‘Freight’. And Group’s name is also given ‘Indirect Expenses’ instead of ‘Direct Expenses’. To rectify this mistake, we shall correct the spelling of name, and then we shall come to under by pressing ‘Enter’. Here also we shall change the group’ name. After doing it we shall press’ Enter’ key till end. Finally Tally will ask you ‘Yes’ or ‘No’. If every thing is all right then press ‘Y’ or ‘Enter’ otherwise select ‘N’ and correct the mistake as per above procedure.
Note: Any Alteration will be effective only when you select “Yes” at the end of alteration of account head form.
After Alteration is done, the screen will appear as under:-

DELETION OF ACCOUNT HEADS IN TALLY

Illustration:- An account heads of Gift House has been created in the books of M/s XYZ Limited intally.erp9 program.
How will you delete this account head from the program?
Solution:
Open the Tally.erp9 program.
Select the required company. In our case, we shall select M/s XYZ Limited.
Select ‘Account Info’ in ‘Gateway of Tally’
Select ‘Ledgers’
There two options available here :- (1) Single Ledger (2) Multiple Ledgers.
Select ‘Single Ledger’.
Select ‘Alter’
Now the following screen will appear:-

Now, select ‘Gift House’
Now, you will reach to ‘Ledger Alteration’
Press ‘ALT + D” keys
After this the following screen will be seen:-

Press ‘Y’ if you are satisfied that the deletion is all right other wise press ‘N’
After you press ‘Y’, the account head will be deleted.
Note:- No account head can be deleted if you have entered some entry under that particular account head. For Example, you have already entered one purchase voucher in the account of M/s Gift House, in this position, you can not delete the account head of M/s Gift House unless all entries are deleted from this account head.

CREATION OF GROUPS UNDER TALLY

Creation of Groups in TALLY.ERP9:- Basically, the group is the alternative name of schedules. Schedules are the support details of final accounts. For example there are 100 customers in an organization. If you prepare the balance sheet of that business firm then the individual balances of all 100 customers will be shown in balance sheet. Now, imagine how it will look. It will very lengthy and will be very difficult to understand.

To solve this problem, tally has given you a group namely ‘Sundry Debtors’. It means, whenever, you shall create new account of any customer, it will ask the name of group and you will put that account under ‘Sundry Debtors’. Now, when you look your balance sheet, you will find a heading of ‘Sundry Debtors’ which will give the net balance of all the customers under single figure. We can easily understand with that heading the company has to receive this much amount from the customers.
Suppose, you want to know the detail of every individual customer then press ‘Enter’ on ‘Sundry Debtors’, the list will appear. Similarly, tally has created so many groups keeping in view the requirement of business organizations. Mostly, groups are self explanatory.
It is advisable to study the groups available in tally program thoroughly. Then you can understand very easily the importance of groups.
Now, question arises, suppose, you want to create some more group which are not available with tally program, that can be created very easily. But remember, any new group can be created only under the group given by tally.
Illustration:
Create the following groups in the books of M/s XYZ Limited:-

Groups to be created	Under Group
Sundry Debtors – East	Sundry Debtors
Sundry Debtors – West	Sundry Debtors
Sundry Debtors – North	Sundry Debtors
Sundry Debtors – South	Sundry Debtors

Solution:
In above illustration it is felt that the business firm wants to keep the track on customers according to area or region wise. The above groups can be created as follows:-

Open the tally program.
Select M/s XYZ Limited.
Select ‘Accounts Info’ in ‘Gateway of Tally’
Select ‘Groups’
Now, there are two options available (1) Single Groups (2) Multiple Groups
It is advisable to use ‘Single Group Command’. Once you create you group under ‘Single Group’, you can easily understand the command ‘Multiple Groups’. It depends from person to person how he uses these commands but the result shall be same.
So, we are going to create groups under ‘Single Group’ creation command.
Now the group creation screen appears.
Under ‘Name’ write ‘Sundry Debtor – East’.
Under ‘Alias’ do not write any thing just press ‘Enter Key’. Alias means any other name of the same group which is being created. In our case there is alias of the group ‘Sundry Debtor-East’.
Under ‘Under’ column, you have to select ‘Sundry Debtors’ from the list of existing groups given by tally.
Under Groups behaves like sub ledger, write ‘No’ or write ‘Yes’ as per your requirement
Under ‘Net Debit/Credit balance for reporting’ press ‘Enter’ or do what ever your requirement is.
Under ‘Used for calculation (eg, taxes, discounts) press ‘Enter’ key or write as per your requirement.
At last, Tally will ask ‘Yes’ or ‘No’, then you check all the details filled up by you. If every thing is in order then press ‘Y” or ‘Enter’ key and if you find any mistake, you write ‘N’ then you will reach at beginning of the group creation form and correct the mistakes. To save the group under tally, finally, you have to write ‘Y’ or press ‘Enter Key. The Screen after filling up all the details in group creation form but before it is saved, will appear as under:-

By using above method, you can create other groups also.

ALTERATION OF GROUPS UNDER TALLY

Illustration:- A group in name of ‘Sundry Debtor – East’ was created under group ‘Sundry Creditors’ in the books of M/s XYZ Limited. Basically it was supposed to be created under group ‘Sundry Debtor’. Make the correction of above group.

Solution:
To alter the above group, following procedures shall be followed:-

Open Tally program.
Select the company’s name. In our case the name of company is M/s XYZ Limited.
So, we shall select ‘XYZ LIMITED’.
Select ‘Accounts info’ under ‘Gateway of Tally’.
Select ‘Groups’.
Now, we have two options (1) Single Group and (2) Multiple Groups.
For alteration group, select ‘Single Group’ only.
Do not try to alter any group which is created in tally program. You can alter the groups created by you. Though, few of the standard groups of tally can be altered but it should be done by very senior or experienced person.
Select ‘Alter’. All the groups shall appear on the screen.
Select the group which is to be altered. In our case we have to select ‘Sundry Debtors – East’ out of the list of groups given.
After we select ‘Sundry Debtor – East’ the following screen shall appear:-

Press ‘Enter’ key on ‘Sundry Debtors-East’

Press ‘Enter’ key on ‘Name and alias’.
Under you can see that sundry creditor is given and we want to assign sundry debtors. So, select ‘Sundry Debtors’ from the list given on the screen.
Press ‘Enter’ key till end.
At last tally shall ask you ‘Yes’ or ‘No’. The screen at this stage will be seen as under:-

Finally, if you see that every detail is all right then press ‘Y’ or ‘Enter’ key otherwise write ‘N’. If you write ‘Y’ or press ‘Enter’ key then the changes in group shall be updated or saved if you write ‘N’ then you shall reach in starting of process of alteration of group.

CHECKING OF GROUPS UNDER TALLY

Illustration:- The accountant of M/s XYZ Limited wants to see the list of groups to know whether these are correct or no. How shall he check the same?
Solution:
To check all the groups, following procedures shall be followed:-

Open Tally program.
Select the company’s name. In our case the name of company is M/s XYZ Limited.
So, we shall select ‘XYZ LIMITED’.
Select ‘Accounts info’ under ‘Gateway of Tally’.
Select ‘Groups’.
Now, we have two options (1) Single Group and (2) Multiple Groups.
For checking of groups, select any option. In this case we are choosing the option of ‘Single Group’ because it is very convenient and safe to do so.
Select ‘Display’ under ‘single Group’. Now, all the groups shall appear on the screen.
Select the group one by one and check their correctness.
In display you can not make any alteration. So, just select individual groups one by one and when you see the group then press ‘ESC’ key and go back to other group.
By doing this exercise you can check easily the list of groups.

DELETION OF GROUPS UNDER TALLY

Illustration:- A group in the name of ‘Sundry – East’ was created under group ‘Sundry Debtors’ in the books of M/s XYZ Limited. Delete the same from list of groups.
Solution:
To delete the above group, following procedures shall be followed:-

Open Tally program.
Select the company’s name. In our case the name of company is M/s XYZ Limited.
So, we shall select ‘XYZ LIMITED’.
Select ‘Accounts info’ under ‘Gateway of Tally’.
Select ‘Groups’.
Now, we have two options (1) Single Group and (2) Multiple Groups.
For deletion of group, select ‘Single Group’ only.
Do not try to delete any group which is being created by tally people in tally program or the original groups available with tally package. You can delete the groups created by you.
Please note that no group can be deleted if it has got any other group under it or the ledger is created under it. For example, you have created a group ‘FDR’ under group ‘Current Assets’. You have created another group ‘FDR with Syndicate Bank’ under group ‘FDR’. Now you want to delete the group FDR. In this case you can not delete group ‘FDR’ unless you delete the group ‘FDR with Syndicate Bank’. Again, if you have created any ledger under group ‘FDR with Syndicate Bank’ and want to delete the group ‘FDR’ then first you have to delete that ledger which is being created under ‘FDR with Syndicate Bank’ then you have to delete group ‘FDR with Syndicate Bank’ and then only you can delete the group ‘FDR’. So, be very careful while deleting any group.
Now select ‘Alter’. After you select the ‘Alter’, all the groups shall appear on the screen.
Select the group which is to be deleted. In our case we have to select ‘Sundry – East’ out of the list of groups given.
After we select ‘Sundry – East’ the following screen shall appear:-

Press ‘Alt’ + ‘D’ key.

At last tally shall ask you ‘Yes’ or ‘No’. The screen at this stage will be seen as under:-

Finally, if you find that every thing is all right then press ‘Y’ or ‘Enter’ key otherwise write ‘N’. If you write ‘Y’ or press ‘Enter’ key then the group will be deleted and if you write ‘N’ then there shall be no effect on groups. It will not be deleted.

HOW TO ENTER PAYMENT VOUCHER IN TALLY

Illustration:- How will you enter the following payment vouchers in tally program in the books of M/s XYZ Limited:-

Date	Particulars	Amount (In Rupees)
12.04.11	Cheque No. 121112 of Syndicate Bank issued toM/s Morning Place	8000

Solution:
Following entries shall be made for above transactions:-

Date: 12.04.2011

Debit M/s Morning Place Rs.8000/=
Credit: Syndicate Bank Rs.8000/=
Now, we shall enter above Payment Vouchers in tally as under:

Open Tally program.
Select your Company. In our case, we shall select M/s XYZ Limited.
Select ‘’Accounting Vouchers’ under ‘Gateway of Tally’
Now, the following screen will appear:-

Just read all the items written on screen with a concentration. Answers of your all questions relating to voucher entry is available here.
Presently, you want to enter a payment voucher. See in right side. There are lots of options available. One of those options is ‘F5 – Payment’.
Select this icon with the help of mouse or press ‘F5 key’.
Now, select date icon or press’F2’ key.
A box will show ‘Voucher Date’
Write the date of voucher here i.e. 12.04.2011 then press ‘Enter’ key.
Now a blank form will appear. You have to fill up the details as required in that form.
First, in Dr. Particular Column write Morning Place. The moment you type ‘ M’ a list of account heads started with alphabet ‘M’ shall appear. You have select ‘Morning Place’ out of that list.
In debit amount column write 8000 then press ‘Enter, key.
In Cr. Column press ‘Enter’ key.
In Particulars press ‘S’ and select ‘Syndicate Bank’ out of the list given in right side.
In Credit amount write 8000 and press ‘Enter’ key.
In narration column write any narration which you think fit then press ‘Enter key’
Now the screen will be as under

Finally, Tally asks you ‘Yes’ or ‘No’. Here, you just stop for a while and check that every detail is correct. If there is any mistake then press ’N’ key otherwise press ‘Y’ or press ‘Enter’ key.

After you press ‘Y’, and all details vanish from the screen and a new voucher appears then you can say that your voucher is entered and saved and can enter another voucher.

HOW TO ENTER RECEIPT VOUCHER IN TALLY

Illustration:- How will you enter the following receipt voucher in tally program in the books of M/s XYZ Limited:-

Date	Particulars	Amount (In Rupees)
31.03.12	Cheque No. 325325 received from M/s Gift House and deposited in to Syndicate Bank	20000

Solution:
Following entries shall be made for above transactions:-

Date: 31.03.2012

Debit Syndicate Bank Account Rs.20000/=
Credit: M/s Gift House Rs.20000/=
Now, we shall enter above Receipt Vouchers in tally as under:

Open Tally program.
Select your Company. In our case, we shall select M/s XYZ Limited.
Select ‘’Accounting Vouchers’ under ‘Gateway of Tally’
Now, the following screen will appear:-

Just read all the items written on screen with a concentration. Answers of your all questions relating to voucher entry is available here.
Presently, you want to enter a receipt voucher. See in right side. There are lots of options available. One of those options is ‘F6 – Receipt’.
Select this icon with the help of mouse or press ‘F6 key’.
Now, select date icon or press’F2’ key.
A box will show ‘Voucher Date’
Write the date of voucher here i.e. 31.03.2012 then press ‘Enter’ key.
Now a blank form will appear. You have to fill up the details as required in that form.
First, in Cr. Particular Column write Gift House. The moment you type ‘G’ a list of account heads started with alphabet ‘G’ shall appear. You have select ‘Gift House’ out of that list.
In credit amount column write 20000 then press ‘Enter, key.
In Dr. Column press ‘Enter’ key.
In Particulars press ‘S’ and select ‘Syndicate Bank’ out of the list given in right side.
In Debit amount write 20000 and press ‘Enter’ key.
In narration column write any narration which you think fit then press ‘Enter key’
Now the screen will be as under

Finally, Tally asks you ‘Yes’ or ‘No’. Here, you just stop for a while and check that every detail is correct. If there is any mistake then press ’N’ key otherwise press ‘Y’ or press ‘Enter’ key.

After you press ‘Y’, and all details vanish from the screen and a new voucher appears then you can say that your voucher is entered and saved. After it you can enter another voucher in same way.

HOW TO ENTER SALES VOUCHER IN TALLY

Entry of sales is done in tally in two ways:- 1) As Voucher – It means that bill is not prepared in tally package. The sale bill is made either made manually or in some other software. The accountant prepares the voucher with the help of sales bill then he enters the voucher tally accounting software.
2) As Invoice – It means that invoice is to be generated in tally software and no separate voucher is to be prepared for the same.

A) Entry of Sales ‘AS VOUCHER’

Illustration:
How will you enter the following Sales Voucher in tally program in the books of M/s XYZ Limited:-

Date	Particulars	Amount (In Rupees)
31.03.12	Goods sold to M/s Gift House vide sales invoice number 1 as details given below:-	21000
	Local Sales	20000
	Local Sales Tax	1000

Solution:
We shall enter this bill as ‘Sale Voucher’
Following entries shall be made for above transactions:-

Date: 31.03.2012

Debit Gift House                 Rs.21000/=
Credit: Local Sales Account                                    Rs.20000/=
Credit: Local Sales Tax                                           Rs.1000/=
(Being goods sold to M/s Gift House as per our invoice number 1100 enclosed)
Note: In above example, we have presumed that the sales bills are not created through tally package. We are just doing the entry of sale bill. ‘Sales Voucher’.
Now, we shall enter above Sales Vouchers in tally as under:

Open Tally program.
Select your Company. In our case, we shall select M/s XYZ Limited.
Select ‘’Accounting Vouchers’ under ‘Gateway of Tally’
Now, the following screen will appear:-

Just read all the items written on screen with a concentration. Answers of your all questions relating to voucher entry is available here.
Presently, you want to enter a receipt voucher. See in right side. There are lots of options available. One of those options is ‘F8 – Sales’. Select this icon with the help of mouse or press ‘F8 key’.
Select ‘As Voucher’
Now, select date icon or press’F2’ key.
A box will show ‘Voucher Date’
Write the date of voucher here i.e. 31.03.2012 then press ‘Enter’ key.
Now a blank form will appear. You have to fill up the details as required in that form.
In Ref., write any thing as required by your management or just press ‘Enter’ key.

First, in Dr. Particular Column write Gift House. The moment you type ‘G’ a list of account heads started with alphabet ‘G’ shall appear. You have select ‘Gift House’ out of that list.
In credit amount column write 21000 then press ‘Enter, key.
In Dr. Particulars press ‘L’ and select ‘Local Sales Account’ out of the list given in right side.
In Credit amount write 20000 and press ‘Enter’ key.
Now, in Cr. column press ‘Enter’
In Credit Particulars press ‘L’ and select ‘Local Sales Tax Account’ out of the list given in right hand side.
In Credit Amount write 1000
In narration column write any narration which you think fit then press ‘Enter key’
Now the screen will be as under

Finally, Tally asks you ‘Yes’ or ‘No’. Here, you just stop for a while and check that every detail is correct. If there is any mistake then press ’N’ key otherwise press ‘Y’ or press ‘Enter’ key.

After you press ‘Y’, and all details vanish from the screen and a new voucher appears then you can say that your voucher is entered and saved. After it you can enter another voucher in same way.

B) Entry of Sales ‘AS INVOICE’

We take the above example for invoice purpose. Suppose, we want to make the invoice in tally for above sale, we shall follow the following procedure:-

First we shall open the voucher entry screen as mentioned above.
Now, we shall select as ‘As Invoice’
Fill up the date with the help of ‘F2’
Write any thing in reference number as required by your management
Under ‘Party’s Name’ write ‘Gift House’
Under ‘Sales Ledger’ write ‘Local Sales Account’
Under ‘Particulars’ write ‘Local Sales Account’
Under ‘amount’ write 20000
Again, you have reached in ‘Particular’ column. Here you write ‘Local Sales Tax Account’
Under ‘Rate’ you can write 5%
Tally shall automatically calculate the sales tax amount. It has given the figure of Rs.1000/= under ‘Amount’ Column
Again, you have reached in ‘Particular Column’. This time press ‘Enter’ key.
In ‘Narration’ write any narration and press ‘Enter’
Now, tally will ask you ‘Yes’ or ‘No’
If every thing is all right then press ‘Y’ or ‘Enter’ key otherwise press ‘N’
Your screen at this point will look as under:-

Your sale bill is created.
If you take the print out of the above sale invoice, this will look like below:-

HOW TO ENTER PURCHASE VOUCHER IN TALLY

Illustration:- M/s XYZ Limited purchased goods from M/s Morning Place as per details given below:-

BILL NO.	121
BILL DATE	10.04.12
LOCAL PURCHASE 5% TAXABLE	RS.10000/=
INPUT VAT @ 5%	RS. 500/=
TOTAL BILL VALUE	RS.10500/=

How shall you enter the above bill in tally program in the books of M/s XYZ Limited?
Solution:
First of all, Purchase Voucher shall be prepared for the above transaction as below:

M/S XYZ LIMITED
PURCHASE VOUCHER
DATE: 10.04.12
PARTICULARS		AMOUNTIN RUPEES
DEBIT:	LOCAL PURCHSE 5% TAXABLE A/C	10000/=
	INPUT VAT @ 5% A/C	500/=
	TOTAL	10500/=

CREDIT:	M/S MORNING PLACE	10500/=
	TOTAL	10500/=
(BEING GOODS PURCHASED FROM M/S MORNING PLACE AS PER THEIR BILL NO. 121 DATED 10.04.12 ENCLOSED

Now, we shall enter above Purchase Voucher in tally as under:

Open Tally program.
Select your Company. In our case, we shall select M/s XYZ Limited.
Select ‘’Accounting Vouchers’ under ‘Gateway of Tally’
Now, the following screen will appear:-

Just read the items written on screen with a concentration. Reply of your all question relating to voucher entry is available here.

You want to enter a purchase voucher. See in right side. There are lots options available. One of those options is ‘F9 – Purchase’.
Select this icon with the help of mouse or press ‘F9 key’.
Select the icon ‘As Voucher’. You can enter the bill under ‘As Invoice’ also. But it needs lot of practice. For beginner to enter the voucher under ‘As Voucher’ is advisable.
Now, select date icon or press’F2’ key.
A box will show ‘Voucher Date’
Write the date of voucher here i.e. 10.04.2011 then press ‘Enter’ key.
Now a blank form will appear. You have to fill up the details as required in that form.
First, in Cr. Particular Column write Morning Place. The moment you type ‘ M’ a list of account heads started with alphabet ‘M’ shall appear. You have select ‘Morning Place’ out of that list.
In Credit amount column write 10500 then press ‘Enter, key.
In Dr. Column press ‘Enter’ key.
In Particulars press ‘L’ and select ‘Local Purchase @ 5% taxable’ out of the list given in right side.
In Debit amount write 10000 and press ‘Enter’ key.
Again in Dr. Column press enter and in particular column select Input Vat @ 5% out of the list and in Debit amount write 500
In narration column write any narration which you think fit then press ‘Enter key’
Now the screen will be as under

Finally, Tally asks you ‘Yes’ or ‘No’. Here, you just stop and check that every detail is correct. If there is any mistake then press ’N’ key otherwise press ‘Y’ or press ‘Enter’ key.

After you press ‘Y’, and all details vanish from the screen and a new voucher appears then you can say that your voucher is entered and saved.

HOW TO ENTER CONTRA VOUCHER IN TALLY

Illustration:- M/s XYZ Limited have withdrawn Rs.10000/= from Syndicate Bank on 05.04.12 vide their cheque number 123456.
How shall you enter the above bill in tally program in the books of M/s XYZ Limited?
Solution:
First of all, Contra Voucher shall be prepared for the above transaction as below:

M/S XYZ LIMITED
CONTRA VOUCHER
DATE: 05.04.12
PARTICULARS		AMOUNTIN RUPEES
DEBIT:	CASH ACCOUNT	10000/=

	TOTAL	10000/=

CREDIT:	SYNDICATE BANK ACCOUNT	10000/=

	TOTAL	10000/=
(BEING CASH WITHDRAWN VIDE CHEQUE NUMBER 123456 FOR OFFICIAL USE

Now, we shall enter above Contra Voucher in tally as under:

Open Tally program.
Select your Company. In our case, we shall select M/s XYZ Limited.
Select ‘’Accounting Vouchers’ under ‘Gateway of Tally’
Now, the following screen will appear:-

Just read the items written on screen with a concentration. Reply of your all question relating to voucher entry is available here.

You want to enter a purchase voucher. See in right side. There are lots options available. One of those options is ‘F4 – Contra’.
Select this icon with the help of mouse or press ‘F4 key’.
Now, select date icon or press’F2’ key.
A box will show ‘Voucher Date’
Write the date of voucher here i.e. 05.04.2011 then press ‘Enter’ key.
Now a blank form will appear. You have to fill up the details as required in that form.
First, in Cr. Particular Column write Syndicate Bank. The moment you type ‘ S’ a list of account heads started with alphabet ‘S’ shall appear. You have select ‘Syndicate Bank’ out of that list.
In Credit amount column write 10000 then press ‘Enter, key.
In Dr. Column press ‘Enter’ key.
In Particulars press ‘C’ and select ‘Cash Account’ out of the list given in right side.
In Debit amount write 10000 and press ‘Enter’ key.
In narration column, write any narration which you think fit then press ‘Enter key’
Now the screen will be as under

Finally, Tally asks you ‘Yes’ or ‘No’. Here, you just stop and check that every detail is correct. If there is any mistake then press ’N’ key otherwise press ‘Y’ or press ‘Enter’ key.
After you press ‘Y’, and all details vanish from the screen and a new voucher appears then you can say that your voucher is entered and saved.

HOW TO CHECK THE VOUCHERS IN TALLY

Illustration:- Following voucher has been entered in tally in the books of M/s XYZ Limited:

M/S XYZ LIMITED
CASH PAYMENT VOUCHER
DATE: 12.04.12
PARTICULARS		AMOUNTIN RUPEES
DEBIT:	PRINTING & STATIONERY EXPENSES A/C	1500/=

	TOTAL	1500/=

CREDIT:	CASH ACCOUNT	10500/=
	TOTAL	10500/=
(BEING CASH PAID FOR PURCHASEING OF OFFICE STATIONERY AS PER CASH MEMO NO. 125 OF PRINCE PRINTERS ENCLOSED)

How will you check the above voucher in tally?
Solution:
We shall check above Payment Vouchers in tally as under:

Open Tally program.
Select your Company. In our case, we shall select M/s XYZ Limited.
Select ‘Display’ under gateway of tally

Now, following screen will appear:-

Select ‘’Account Books’ as under:-

Select ‘Cash/Bank Books’ as under:-

Select ‘Cash’ as under:-

After you select cash then following screen will appear:-

Now, select ‘April’ because your voucher date is 12.04.2012 and the screen will appear as under:-

Select ‘Printing & Stationery Expenses A/c’ on 12.04.2012 and press enter. Now, following screen will appear:-

Whole voucher is seen here. Now you can check the details of the voucher. If you are satisfied then press ‘ESC’ key and again you will come back in previous screen.
Same way, you can check all type of vouchers. Route is same till the accounts book. From there, you can choose the type of voucher you want to check. For example, sales voucher can be checked in sales register, purchase voucher can be seen in purchase register etc.

HOW TO ENTER JOURNAL VOUCHER IN TALLY

Illustration:- M/s XYZ Limited purchased stationery items form M/s Prince Stationers as per details given below:-

BILL NO.	105
BILL DATE	31.03.12
AMOUNT	5250/=

How shall you enter the above bill in tally program in the books of M/s XYZ Limited?
Solution:
First of all, Journal Voucher shall be prepared for the above transaction because the stationery is not a trading item and the stationery is purchased on credit also. The entry will be prepared as follows:-

M/S XYZ LIMITED
JOURNAL VOUCHER
DATE: 31.03.12
PARTICULARS		AMOUNTIN RUPEES
DEBIT:	PRINTING & STATIONERY EXPENSES A/C	5250/=

	TOTAL	5250/=

CREDIT:	M/S PRINCE PRINTERS	5250/=
	TOTAL	5250/=
(BEING STATIONERY PURCHASED FROM M/S PRINCE PRINTERS AS PER THEIR BILL NO. 105 DATE 31.03.12 ENCLOSED)

Now, we shall enter above Purchase Voucher in tally as under:

Open Tally program.
Select your Company. In our case, we shall select M/s XYZ Limited.
Select ‘’Accounting Vouchers’ under ‘Gateway of Tally’
Now, the following screen will appear:-

Just read the items written on screen with a concentration. Reply of your all question relating to voucher entry is available here.

You want to enter a Journal Voucher. See in right side. There are lots options available. One of those options is ‘F7 – Journal’.
Select this icon with the help of mouse or press ‘F7 key’.
Now, select date icon or press’F2’ key.
A box will show ‘Voucher Date’
Write the date of voucher here i.e. 31.03.12 then press ‘Enter’ key.
Now a blank form will appear. You have to fill up the details as required in that form.
First, in Dr. Particular Column, you have to write Printing & Stationery Expenses A/c. The moment you type ‘ M’ a list of account heads started with alphabet ‘P’ shall appear. You have to select ‘Printing & Stationery Expenses A/c’ out of that list.
In Debit amount column write 5250 then press ‘Enter, key.
In Cr. Column press ‘Enter’ key.
In Particulars press ‘P’ and select ‘Prince Printers’ out of the list given in right side.
In Credit amount write 5250/= and press ‘Enter’ key.
In narration column write any narration which you think fit then press ‘Enter key’
Now the screen will be as under

Finally, Tally asks you ‘Yes’ or ‘No’. Here, you just stop and check that every detail is correct. If there is any mistake then press ’N’ key otherwise press ‘Y’ or press ‘Enter’ key.

After you press ‘Y’, and all details vanish from the screen and a new voucher appears then you can say that your voucher is entered and saved.

HOW TO ENTER DEBIT NOTE IN TALLY

Illustration:- M/s XYZ Limited returned the material to M/s Morning Place and send the following debit note to them:-

DEBIT NOTE NO.	82
DATE OF DEBIT NOTE	31.03.12
AMOUNT	5250/=

How shall you enter the above bill in tally program in the books of M/s XYZ Limited?
Solution:
Debit Note is the part of journal voucher. All entries relating to debit notes, are made as journal voucher.
First of all, Debit Note shall be prepared for purchase returns above transaction. Though, journal voucher also can be prepared for the above mentioned transaction but to keep separate details of purchase returns, it is advisable to prepare debit notes. Debit notes are the part of journal voucher only. The entry for above transaction will be prepared as follows:-

M/S XYZ LIMITED
DEBIT NOTE
DATE: 31.03.12
PARTICULARS		AMOUNTIN RUPEES
DEBIT:	MORNING PLACE	5250/=

	TOTAL	5250/=

CREDIT:	PURCHASE RETURN ACCOUNT	5250/=
	TOTAL	5250/=
(BEING GOODS RETURNED TO M/S MORNING PLACE AS PER OUR DEBIT NOTE NO. 82 DATE 31.03.12)

Now, we shall enter above Purchase Voucher in tally as under:

Open Tally program.
Select your Company. In our case, we shall select M/s XYZ Limited.
Select ‘’Accounting Vouchers’ under ‘Gateway of Tally’
Now, the following screen will appear:-

Just read the items written on screen with a concentration. Reply of your all question relating to voucher entry is available here.

You want to enter a Debit Note. See in right side. There are lots options available. One of those options is ‘CTRL F9 – Debit Note’
Select ‘Debit Note’.
Now, select date icon or press’F2’ key.
A box will show ‘Voucher Date’
Write the date of voucher here i.e. 31.03.12 then press ‘Enter’ key.
Now a blank form will appear. You have to fill up the details as required in that form.
First, in Dr. Particular Column, you have to write Morning Place. The moment you type ‘M’ a list of account heads started with alphabet ‘M’ shall appear. You have to select ‘Morning Place’ out of that list. Debit amount column write 5250 then press ‘Enter, key.
In Cr. Column press ‘Enter’ key.
In Particulars press ‘P’ and select ‘Purchase Returns Account’ out of the list given in right side.
In Credit amount write 5250/= and press ‘Enter’ key.
In narration column write any narration which you think fit then press ‘Enter key’
Now the screen will be as under

Finally, Tally asks you ‘Yes’ or ‘No’. Here, you just stop and check that every detail is correct. If there is any mistake then press ’N’ key otherwise press ‘Y’ or press ‘Enter’ key.

After you press ‘Y’, and all details vanish from the screen and a new voucher appears then you can say that your voucher is entered and saved.

HOW TO ENTER CREDIT NOTE IN TALLY

Illustration:- M/s Gift House returned the goods to M/s XYZ Limited and then M/s XYZ Limited issued a Credit Note for the same as per details given below:-

CREDIT NOTE NO.	55
BILL DATE	31.03.12
AMOUNT	5250/=

How shall you enter the above Credit Note in tally program in the books of M/s XYZ Limited?
Solution:
Credit note is the part of Journal Voucher only. Credit note is prepared same way as journal voucher is prepared.
First of all, Credit Note shall be prepared for the above transaction. Though, the Journal Voucher also can be prepared for control purpose it is advisable to prepare Credit Note separately for this type of transactions. The entry of above transaction will be prepared as follows:-

M/S XYZ LIMITED
CREDIT NOTE
DATE: 31.03.12
PARTICULARS		AMOUNTIN RUPEES
DEBIT:	SALES RETURN ACCOUNT	5250/=

	TOTAL	5250/=

CREDIT:	M/S GIFT HOUSE	5250/=
	TOTAL	5250/=
(BEING GOODS RETURNED BY M/S GIFT HOUSE AS PER OUR CREDIT NOTE NO.55 DATED 31.03.12 ENCLOSED)

Now, we shall enter above Purchase Voucher in tally as under:

Open Tally program.
Select your Company. In our case, we shall select M/s XYZ Limited.
Select ‘’Accounting Vouchers’ under ‘Gateway of Tally’
Now, the following screen will appear:-

Just read the items written on screen with a concentration. Reply of your all question relating to voucher entry is available here.

You want to enter a Credit Note. See in right side. There are lots of options available on the screen. One of those options is ‘Credit Note’.
Select ‘Credit Note’.
Now, select date icon or press’F2’ key.
A box will show ‘Voucher Date’
Write the date of voucher here i.e. 31.03.12 then press ‘Enter’ key.
Now a blank form will appear. You have to fill up the details as required in that form.
In ‘Ref’ write – 55 i.e. Credit Note No. or you can write anything according to your requirements.
First, in Cr. Particular Column, you have to write Gift House. The moment you type ‘G’ a list of account heads started with alphabet ‘G’ shall appear. You have to select ‘Gift House’ out of that list.
In Credit amount column write 5250 then press ‘Enter, key.
In Dr. Column press ‘Enter’ key.
In Particulars press ‘S’ and select ‘Sales Return Account’ out of the list given in right side.
In Debit amount write 5250/= and press ‘Enter’ key.
In narration column write any narration which you think fit then press ‘Enter key’
Now the screen will be as under

Finally, Tally asks you ‘Yes’ or ‘No’. Here, you just stop and check that every detail is correct. If there is any mistake then press ’N’ key otherwise press ‘Y’ or press ‘Enter’ key.

After you press ‘Y’, and all details vanish from the screen and a new voucher appears then you can say that your voucher is entered and saved.

HOW TO ALTER THE VOUCHERS IN TALLY

Illustration:- In the books of M/s XYZ Limited following voucher was entered:-

M/S XYZ LIMITED
CREDIT NOTE
DATE: 31.03.12
PARTICULARS		AMOUNTIN RUPEES
DEBIT:	SALES RETURN ACCOUNT	5250/=

	TOTAL	5250/=

CREDIT:	M/S GIFT HOUSE	5250/=
	TOTAL	5250/=
(BEING GOODS RETURNED BY M/S GIFT HOUSE AS PER OUR CREDIT NOTE NO. 55 DATED 31.03.12 ENCLOSED)

Later on, it came to notice that the amount was 525/= not 5250/=.
How shall you correct this entry in tally program in the books of M/s XYZ Limited?
Solution:
We shall alter or modify the above Voucher in tally as under:

Open Tally program.
Select your Company. In our case, we shall select M/s XYZ Limited.
Select ‘Display’ under gateway of tally.
Select ‘Account Books’
Since the above voucher is ‘Credit Note’ and ‘Credit Note comes under ‘Journal Register, therefore, select ‘Journal Register’
Select ‘Credit Note Register’
Voucher date is 31.03.12 so select ‘March’
Now, you can see you voucher on 31.03.12
Press enter on your voucher which is supposed to be modified. Here, we want to modify the voucher dated 31.03.12 of M/s Gif House, so press enter here.
Now the screen will be as under:-

To rectify the above voucher, you have to follow the following procedure:-

If you want to change the date, you just press ‘F2’ and give the correct date then press enter
Likewise in every field of voucher you can change any thing. In ‘Ref’ we need not to change any thing, we will just press ‘enter’
In Credit Particulars just press ‘Enter’
In Credit amount write 525
In Debit Particulars press ‘Enter’
In Debit amount automatically amount shall be shown as 525/=, if not then write 525 then press ‘Enter’
In Narration, you can change any details. If no change then press ‘Enter’
After you press ‘Enter on narration’ then finally tally asks you ‘Yes’ or ‘No’.
The screen shall appear as under:-

Here you just check that every thing is in order. If alright then press ‘Y’ other wise press ‘N’ and you again will reach in beginning of the voucher.

Note: Likewise above, cash and bank voucher can be alter after going into cash/bank accounts, debit, credit notes and journal vouchers under journal register, purchase under purchase register and sale under sale register.

HOW TO CANCEL THE VOUCHERS IN TALLY

Illustration:- In the books of M/s XYZ Limited the following voucher was entered by mistake:-

M/S XYZ LIMITED
CREDIT NOTE
DATE: 31.03.12
PARTICULARS		AMOUNTIN RUPEES
DEBIT:	SALES RETURN ACCOUNT	5250/=

	TOTAL	5250/=

CREDIT:	M/S GIFT HOUSE	5250/=
	TOTAL	5250/=
(BEING GOODS RETURNED BY M/S GIFT HOUSE AS PER OUR CREDIT NOTE NO. 55 DATED 31.03.12 ENCLOSED)

Later on, it came to notice that this voucher was not supposed to be entered.
How shall you cancel this voucher from tally program in the books of M/s XYZ Limited?
Solution:
Please note that there is a difference between cancellation and deletion of vouchers. In former case, the serial number of voucher is changed automatically but in case of later, serial number of remaining vouchers does not change and the cancelled voucher can also be seen.
We shall cancel above Voucher in tally as under:

Open Tally program.
Select your Company. In our case, we shall select M/s XYZ Limited.
Select ‘Display’ under gateway of tally.
Select ‘Account Books’
Since the above voucher is ‘Credit Note’ and ‘Credit Note comes under ‘Journal Register, therefore, select ‘Journal Register’
Select ‘Credit Note Register’
Voucher date is 31.03.12 so select ‘March’
Now, you can see you voucher on 31.03.12
Press enter on your voucher which is supposed to be modified. Here, we want to modify the voucher dated 31.03.12 of M/s Gif House, so press enter here.
Now the screen will be as under:-

Now, press ‘ALT +X’. After you give this command the screen will be seen as under:

Finally tally asks you ‘Yes’ or ‘No’.
Here you just check that every thing is in order. If alright then press ‘Y’ other wise press ‘N’ and you again will reach in beginning of the voucher.

Note: Likewise above, cash and bank voucher can be canceled after going into cash/bank accounts, debit, credit notes and journal vouchers under journal register, purchase under purchase register and sale under sale register.

HOW TO CANCEL THE VOUCHERS IN TALLY

Illustration:- In the books of M/s XYZ Limited the following voucher was entered by mistake:-

M/S XYZ LIMITED
CREDIT NOTE
DATE: 31.03.12
PARTICULARS		AMOUNTIN RUPEES
DEBIT:	SALES RETURN ACCOUNT	5250/=

	TOTAL	5250/=

CREDIT:	M/S GIFT HOUSE	5250/=
	TOTAL	5250/=
(BEING GOODS RETURNED BY M/S GIFT HOUSE AS PER OUR CREDIT NOTE NO. 55 DATED 31.03.12 ENCLOSED)

Open Tally program.
Select your Company. In our case, we shall select M/s XYZ Limited.
Select ‘Display’ under gateway of tally.
Select ‘Account Books’
Since the above voucher is ‘Credit Note’ and ‘Credit Note comes under ‘Journal Register, therefore, select ‘Journal Register’
Select ‘Credit Note Register’
Voucher date is 31.03.12 so select ‘March’
Now, you can see you voucher on 31.03.12
Press enter on your voucher which is supposed to be modified. Here, we want to modify the voucher dated 31.03.12 of M/s Gif House, so press enter here.
Now the screen will be as under:-

Now, press ‘ALT +X’. After you give this command the screen will be seen as under:

Finally tally asks you ‘Yes’ or ‘No’.
Here you just check that every thing is in order. If alright then press ‘Y’ other wise press ‘N’ and you again will reach in beginning of the voucher.

HOW TO SEE TRIAL BALANCE IN TALLY

Illustration:- In the books of M/s XYZ Limited you have been asked to see the Trial Balance for the month of April, 2011’. How shall you view the Trial Balance?
Solution:
We shall check the Trial Balance M/s XYZ Limited as under:-

Open Tally program.
Select your Company. In our case, we shall select M/s XYZ Limited.
Select ‘Display’ under gateway of tally.
Select ‘Trial Balance’
Press ‘Enter key’
After you select ‘Trial Balance, a screen will appear as under:

Suppose, you want to check the trial balance for the month of April’2011. Just select ‘F2 or Period’ and give the date from 01.04.11 to 30.04.11. Your screen will be appearing as under:-

When we see this trial, it seems much conciliated. To see it in detail select ‘Detailed’ command. After you select ‘Detailed’, your screen will be as under:-

To see the trial balance ‘Ledger-wise’ then select ‘Led-wise’ command. Now or screen will be as under:-

Now, try to see so many commands yourself. Screen shall tell you the answers of your all questions in respect of trial balance. Do more and more practice.
You can reach to gateway of tally by pressing ‘ESC’ key till you reach the gateway of tally.

HOW TO SEE CASH BOOK IN TALLY

Illustration:- In the books of M/s XYZ Limited you have been asked to check the CASH BOOK M/s XYZ Limited for the month of April, 2011’. How shall you check the cash book?
Solution:
We shall check the Cash Book of M/s XYZ Limited as under:-

Open Tally program.
Select your Company. In our case, we shall select M/s XYZ Limited.
Select ‘Display’ under gateway of tally.
Select ‘Account Books’
Select ‘Cash/Bank Books’
After you select ‘Cash/Bank Books’, a screen will appear as under:

Select ‘Cash’
Your screen bill be seen as under:-

Go to ‘April’ with the help of mouse or arrow key. The press ‘Enter’ key. Now detail of each entry is shown during the month of April, 2011. The screen will appear as under:-

You can see the cash book for any period. Just select ‘F2 or Period’ and give the date.
Now, try to see so many commands yourself. Screen shall tell you the answers of your all questions in respect of cash book. Do more and more practice.
You can reach to gateway of tally by pressing ‘ESC’ key.

HOW TO SEE BANK BOOK IN TALLY

Illustration:- In the books of M/s XYZ Limited you have been asked to check the BANK BOOK of Syndicate Bank for the month of April, 2011’. How shall you check the Bank Book?
Solution:
We shall check the Bank Book of M/s XYZ Limited as under:-

Open Tally program.
Select your Company. In our case, we shall select M/s XYZ Limited.
Select ‘Display’ under gateway of tally.
Select ‘Account Books’
Select ‘Cash/Bank Books’
After you select ‘Cash/Bank Books’, a screen will appear as under:

Select ‘Syndicate Bank’

Your screen bill be seen as under:-

Go to ‘April’ with the help of mouse or arrow key. The press ‘Enter’ key. Now detail of each entry is shown during the month of April, 2011. The screen will appear as under:-

You can see the bank book for any period. Just select ‘F2 or Period’ and give the date.

Now, try to see so many commands yourself. Screen shall tell you the answers of your all questions in respect of cash book. Do more and more practice.
You can reach to gateway of tally by pressing ‘ESC’ key as many time as required.

HOW TO SEE LEDGERS IN TALLY

Illustration:- In the books of M/s XYZ Limited you have been asked to check the ledger of M/s Gift House. How shall you check the ledger of M/s Gift House?
Solution:
We shall check the ledger of M/s Gift House as under:-

Open Tally program.
Select your Company. In our case, we shall select M/s XYZ Limited.
Select ‘Display’ under gateway of tally.
Select ‘Account Books’
Select ‘Ledger’
After you select Ledger, a screen will appear showing the name of all ledgers. In such a long list you have to select ‘Gift House’. So you just type ‘G’. Now, you will find that all ledgers starting with ‘G’ are highlighted.
Now, you want to see the details of M/s Gift House. So select ‘Gift House’ with the help of mouse or arrow keys, the way which suits you.
Now, the screen will be seen as under:-

Press enter on ‘Gift House’. Now you will see the following screen:-

Now, you will have lot of questions in respect of ledger like the period of ledger, monthly or daily details, detailed ledger or condensed etc. You have the answers of all these questions on your screen itself. Please try to find out the answers yourself. For example in above screen only one entry is shown in ledger on 31.03.12 and you want to see the ledger for whole year i.e. 01.04.11 to 31.03.12. In this case, you just select ‘Period’. Now the following screen will appear:-

Now, you write the date in ‘From’ column as 01.04.2011 and in ‘To’ column as 31.03.2012 and your screen will appear as under:-

Press ‘Enter key’ Now the ledger of ‘Gift House will be seen as under:-

Now, see so many commands yourself. Screen shall tell you the answers of your all questions in respect of ledger. Do more and more practice.
You can reach to gateway of tally by pressing ‘ESC’ key.

Note: Likewise above, you can check all the ledgers.

HOW TO VIEW PROFIT AND LOSS ACCOUNT IN TALLY

Illustration:- In the books of M/s XYZ Limited you have been asked to see the Profit & Loss Account for Financial Year 2011-12. How shall you check the same?
Solution:
We shall check the Profit and Loss Account of M/s XYZ Limited as under:-

Open Tally program.
Select your Company. In our case, we shall select M/s XYZ Limited.
Select ‘Display’ under gateway of tally.
Select ‘Profit & Loss Account’. After you select ‘Profit & Loss Account’ then the screen shall appear as under:-

Note: In above Profit and Loss Account, Trading Account and Profit & Loss Account are not shown separately. To see gross profit and net profit separately, you have to do following job:-

You can see an icon on gateway of tally i.e. ‘Configuration’. Select the same or pres F-12. After you select ‘configuration’, you will see the following screen:-

Now, Select the commands as follow:-

Show Vertical Profit & Loss Account	If you want to see P&L in vertical form then write ‘yes’. In our case we want to see only in horizontal form. So you select ‘No’. You can see the profit and loss account in vertical form also after selecting ‘Yes’ under this column.
Show Percentage	Select ’No’.
Show with Gross Profit	Select ‘Yes’ because we want to see trading account separately.
Appearance of Name	Select ‘Names only’
Scale Factor for Values	Select ‘Default’

Now your screen shall appear as under:-

After you press enter on last command then format of your profit and loss account will change in to parts i.e. it will show trading account and profit & loss account in two parts. Now, you can see gross profit and net profit separately. This screen will appear as under:-

If you see the Profit & Loss Account in above format, you will find that all the ledger accounts are shown in groups. For example – direct expenses, indirect expenses etc. Now’ you want to see the profit and loss account in more detailed manner then you just select ‘Detailed’ on screen. Now, your screen shall appear as under:-

Above format is much clearer than previous one.
You can see the profit and loss account relating to any period. For this, just Select ‘Period’

Now, try to see so many commands yourself. Screen shall tell you the answers of your all questions in respect of trial balance. Do more and more practice.

HOW TO VIEW BALANCE SHEET IN TALLY

Illustration:- In the books of M/s XYZ Limited you have been asked to see the Balance Sheet for Financial Year 2011-12. How shall you check the same?
Solution:
We shall check the Balance Sheet of M/s XYZ Limited as under:-

Open Tally program.
Select your Company. In our case, we shall select M/s XYZ Limited.
Select ‘Display’ under gateway of tally.
Some time an option is shown under gateway of tally as Final Account. In this case select ‘Final Accounts’.
Select ‘Balance Sheet’. After you select ‘Balance Sheet’ then the screen shall appear as under:-

If you see the Balance Sheet in above format, you will find that all the ledger accounts are shown in groups. For example – Fixed Assets, Investments etc. Now’ you want to see the Balance Sheet in more detailed manner then you just select ‘Detailed’ on screen. Now, your screen shall appear as under:-

Above format is much clearer than previous one.

You can see the Balance Sheet relating to any period. To see the balance sheet for any period, just Select ‘Period’ and by mentioning your period, you can view the balance sheet for any period.
Balance sheet is presented in two methods i.e. horizontally or vertically. In above case you have seen the balance sheet in horizontal method. To see in vertical manner you have to following the following procedure:-
Select ‘F-12’ key or configuration while viewing the balance sheet. Now, the following screen will appear:-

In ‘Show Vertical Balance Sheet’ Column you have to write ‘yes’ then press ‘Enter ‘key till last. Now, you will find the balance sheet in following format:-

Regarding period and detailed etc. you can follow the same procedure as explained earlier.

Now, try to see so many commands yourself. Screen shall tell you the answers of your all questions in respect of trial balance. Do more and more practice.

USE OF CONFIGURATION IN TALLY

USE OF CONFIGURATION IN TALLY ERP.9
In tally, you will find ‘Configuration’ icon, almost on every screen. It helps you to see your data in various methods. ‘Configuration’ command gives different type of presentation as required by you or management. On every screen, the configuration command gives you different type of presentations. For example:- if you use ‘configuration’ command in gateway of tally then this will show the following screen will appear:-

From above screen, you can change any thing as required by you. But be careful while making any change in configuration. Always take the help of the experts.
Now, suppose, you are doing voucher entry, here also, you can see ‘configuration’ command. If you select ‘configure’ then the following screen will appear:-

If you are viewing the ‘profit and loss account’ and then you select ‘configuration’ command then the following screen will appear:-

If you are viewing ‘balance sheet’ and if you select ‘configuration’ command then you will find the following screen:-

If you are viewing ‘Trial Balance’ and if you select ‘configuration’ command then you will find the following screen:-

Like above, wherever, you will find configuration command, you will have different purposes of this command according to the details, you are viewing. If you need the answer of any question in tally then also you can see the configuration on that particular screen. It may also solve most of your queries.

Illustration:
In the books of XYZ Limited you want to see the ledger of M/s Morning Place from 01.04.11 to 31.03.12 which should show you the narration and daily running balance. How will you do that?
Solution:
To see any ledger in tally according to above requirement, we will use the following commands:-

Open tally program
Select XYZ Limited
Select ‘Display’ under gateway of tally
Select ‘Accounts Books’
Select ‘Ledgers’
Select ‘Morning Place’
Select ‘Period’ and write the date from 01.04.11 to 31.03.12
Now, the ledger of Morning Place is appearing as under:-

Now, select ‘F-12 – Configure’
After you select ‘Configure’ Command then a screen will appear showing so many options. You have to just select your options. We shall select the options for above questions as under:-

SELECT VOUCHERS TO SHOW	SELECT ‘ALL VOUCHERS’
FORMAT	SELECT ‘DETAILED’
SHOW BILL WISE DETAILS ALSO.	SELECT ‘NO’
SHOW COST CENTRE DETAILS ALSO	SELECT ‘NO’
SHOW INVENTORY DETAILS ALSO	SELECT ‘NO’
SHOW NARRATIONS ALSO	SELECT ‘YES’
INCLUDE OPENING BALANCES	SELECT ‘YES’
APPEARANCE OF NAMES	SELECT ‘NAMES ONLY’
SORTING METHOD	SELECT ‘DEFAULT’
SHOW RUNNING BALANCE	SELECT ‘YES’

After you select all above commands you shall see that the ledger of M/s Morning Place is showing daily balances.
Like above illustration, you can see so many details by using ‘Configure’ command. To learn more, do more practice.

USE OF FEATURES COMMAND IN TALLY

USE OF FEATURES COMMAND IN TALLY.ERP9:- In tally, you will find ‘Features’ icon, almost on every screen. This command gives you so many options in respect of presentation of your data or to see so many details in various methods as required by account departments. You just press ‘Features’ key anywhere in tally, which shall show the following options:-

Accounting settings
Inventory settings
Statutory settings

Account Settings:- In Account settings, you can change the following details:-

General – Income & Expenses instead of Profit and Loss Account, Allow Multi Currency.
Outstanding Management – Maintain Bill-wise Details (For non- Trading Accounts also), Activate Interest Calculation.
Cost Profit Centers Managements – Maintain Payroll, Maintain Cost Centers etc,
Invoicing – Allow Invoicing; Enter Purchases in Invoice Format, Use Debit/Credit Notes, Use Invoice Mode for Credit Notes, Use Invoice Mode for Debit Notes.
Budget and Scenario Management – Maintain Budgets and Controls, Use Reversing Journal & Optional Vouchers
Other Features – Enable Cheque Printing, Set/Alter Cheque Printing Configuration, Allow Zero Valued Entries, Maintain Multiple Mailing Details for Company & Ledgers, Set/Alter Company Mailing Details, Enable Company Logo.

See the following screen showing all above details:-

Inventory Settings:- In inventory settings, you can set inventory features as follows:-General – Allow Zero Value Entries

Storage & Classification – Maintain Multiple Godowns, Maintain Stock Categories, Maintain Batch-wise Details, Set Expiry Dates for Batches, Use Different Actual & Billed Quantity.
Order Processing
Invoicing – Allow Invoicing, Enter Purchased in Invoice Format, Use Debit/Credit Notes, Use Invoice Mode for Debit Notes.
Purchase Management – Track Additional Costs of Purchase
Sales Management
Other Features – Use Tracking Numbers (Delivery/Receipt Notes), Use Rejection Inward/Outward Notes.

Following screen can be seen in tally if you select features key and select inventory:-

Statutory Settings:- In statutory settings, you can change the following setting:-

Enable Value Added Tax (VAT)
Set/Alter VAT Details
Enable Service Tax
Set/Alter Service Tax Details
Enable Tax Deducted at Source (TDS)
Set/Alter TDS Details
Enable Tax Collected at Source (TCS)
Set/Alter TCS Details
Enable Fringe Benefit Tax (FBT)
Set/Alter FBT Details
Local Sales Tax Number, Central Sales Tax Number, PAN/Income Tax Number.

following screen shall appear in respect of statutory settings:-

HOW TO MAINTAIN INVENTORY IN TALLY

It is very easy to maintain inventories in Tally.ERP9. Any type of stocks or inventories can be maintained in tally software. Before maintenance of inventories in tally, you must keep the following points in you mind:-

First of all, when you create a company in which you are working, there is a column in the format of creation of company – ‘MAINTAIN’. Here you have two options (1) Accounts only and (2) Accounts with Inventory. You must select ‘Accounts with Inventory’ for maintenance of inventories in tally.

For example you want to maintain the inventories of M/s XYZ Limited. When you create the company in tally then you shall see the following screen:-

At the time completing all the columns, write ‘Accounts with Inventory’ in MAINTAIN column and your final screen shall be as under:-

If you are already maintaining the accounts only in tally and you want to start to maintain the inventories also. That can be done only after you alter the company structure. For example – suppose you have already created a company in the name of M/s XYZ Limited and you are maintaining the account of that company. Now, you want to start to maintain the inventory also. So, what you have to do is, you must first alter the structure of company in tally. When you shall go for alteration of the company structure, you shall see the following screen after you select ‘Accounts with Inventory’ in place of ‘Accounts only’ under the column – ‘MAINTAIN’ :-

Press ‘Y’ key after all above alteration. Now, you can maintain the inventories in tally.

Select ‘Features’ under ‘Gateway of Tally’
Select ‘Inventory Features’
After reaching in Inventory Features, you shall find you will find so many columns to be filled up. You can fill any thing according to your requirement. But, at least,you must select the following options to maintain inventories in general:-

Integrate Accounts and Inventory – Select – Yes
Allow Invoicing – Yes
Enter Purchase in Invoice Format – Yes
Use Debit/Credit Notes – Yes
Use Invoice Mode for Credit Notes – Yes
Use Invoice Mode for Debit Notes – Yes
Separate Discount Column on Invoice – Yes

Your screen should as under:-

Please note that other columns of above screen can be changed as per the needs of the company. We have just changed the column in above screen for general inventory system.
Now, your tally software is ready to maintain the inventories. Only thing is that you have to create the ‘Unit of Measures’ ‘Stock Items’, Stock Groups’ under ‘Inventory Info’ under Gateway of Tally.

HOW TO CREATE UNIT OF MEASURE IN TALLY

Whenever, we maintain the inventories in tally then unit of measure plays a very important role. No one can maintain inventories in tally if unit of measure is not created. Inventories are maintained in quantity and in value. As you know that the value is always determined in rupees but quantity may be different for different products. For example, boxes, numbers, dozen, liter, kilogram, gram, milligram, meter, inches, centimeters, millimeters, bottles, pairs etc. Therefore, one has to create the measure of unit according to the needs of the business firm. Unit of Measure is created as under:-

Open – Tally
Select ‘Inventory Info’ under ‘Gateway of Tally’
Select ‘Unit of Measure’ under ‘Inventory Info’
Select ‘Create’. Now you shall find your screen as under:-

Now, suppose, you want to maintain the inventories of a business firm who is dealing in vegetable oil which is being sold in liters then you have to maintain your stock in liters. So, create liters as measure of unit.
Under Symbol – write ‘Liter’
Formal Name – is also Liter. So, here also you just write – ‘Liters’

Please note that the matter in ‘under symbol’ and ‘Formal Name’ should not be same other wise tally shall not accept

Number of Decimal Places – You can write as per your requirement. Here, we can write – 3 because liter has 3 decimals.

Now your screen shall appear as under:-

At last tally will ask you ‘Yes or No’. Select ‘Y’ if every thing is correct otherwise, select ‘N’ and correct the mistake instantly.

HOW TO CHECK UNIT OF MEASURE IN TALLY

After you create the ‘Unit of Measure’ in tally program, you must check the details filled up by you. You can check the details of ‘Unit of Measure’ as under:-

Open – Tally
Select ‘Inventory Info’ under ‘Gateway of Tally’
Select ‘Unit of Measure’ under ‘Inventory Info’
Select ‘Display’. Now you shall find your screen as under:-

Press ‘Enter’ key on display
Now you will see the units you have created. Select one by one and check whether every thing is right or there is any mistake. For example you want to see ‘Liters’. Select liters and press enter. Your screen shall be as under:-

No alteration can be done under display.

HOW TO ALTER UNIT OF MEASURE IN TALLY

After you create the ‘Unit of Measure’ in tally program and you want to make any changes then you can make any changes as under:-

Open – Tally
Select ‘Inventory Info’ under ‘Gateway of Tally’
Select ‘Unit of Measure’ under ‘Inventory Info’
Select ‘Alter’. Now you shall find your screen as under:-

Press ‘Enter’ key on ‘Alter’
Now, you will see the name of units you have created. Select the unit which you want to alter. For example you want to alter ‘Liters’ and you want to make Liters as Ltr. Select liters and press enter.
Under Symbol write ‘Ltr.’
Press ‘Enter’ key till end.
Finally Tally asks you ‘Yes’ or ‘No’. Just wait for a while and have look whether every thing is correct or no. If there is no mistake press ‘Y’ key. If there is any mistake then press ‘N’. Now, you shall reach in beginning and correct the mistake. Your screen before ‘Yes’ or ‘No’ shall be as under:-

HOW TO CREATE STOCK GROUP IN TALLY

HOW TO CREATE STOCK GROUP IN TALLY.ERP9
For maintenance of inventory in Groups in tally, one must create ‘Stock Groups’ in tally software. Stock Group means when a particular types of items are to be maintained under one umbrella.
For example a company is dealing in shoes and they want to maintain the inventory of of cloth shoes and shoes separately. It is possible only if we make two groups i.e. Leather Shoes and Cloth Shoes. We can understand this concept in more detail as per the illustration given as under:-
Illustration:-
M/S XYZ Limited is dealing in cloth shoes and leather shoes. They have got three size of shoes in each category i.e. 6, 7 and 8. They want to see the details of all sizes of leather shoes under one group and cloth shoes under another group. How can it be done tally?
Solution:
To create the ‘Stock Group’ for above requirement, we have to follow the following procedure:-
Open Tally
Select ‘Inventory Info’ under Gateway of Tally
Select ‘Stock Groups’ under ‘Single Stock Group’.
Select ‘Create’. Now your screen will look as under:-

Name write – Leather Shoes
Alias do not write any thing. Alias means another name of same group. In this case, we do not have any other name of this group. So, we shall just press ‘Enter’ Key to leave it blank.
Under – write Primary. In right side you shall see a ‘list of stock groups’ also. You can select any group from the list to fill up this column. The selection of group from the list is done only in case when sub-group is created.
Can Quantity be Added – write ‘Yes’.
Finally, tally will ask you ‘yes’ or ‘no’. Here, you just wait and check whether every thing is correct. If correct then select ‘Y’ otherwise select ‘N’ and correct the mistake and then select ‘Y’. After you fill up all the details, the screen should look as under:-

HOW TO CHECK STOCK GROUP IN TALLY

HOW TO CHECK STOCK GROUP IN TALLY.ERP9
After all ‘Stock Groups’ are created in tally, the accountant or the concerned person must check the stock groups. If these groups are not checked properly, in that case, any mistake in group will give you the wrong information. Therefore, the checking of group is compulsory.
Following steps are to be taken for checking the stock groups:-

Open Tally
Select ‘Inventory Info’ under Gateway of Tally
Select ‘Stock Groups’
Select ‘Display’ under ‘Single Stock Group’. Now your screen will look as under:-

In above screen we find that there are two stock groups available, one is ‘LEATHER SHOES’ and other one is ‘CLOTH SHOES’.
Select – ‘Cloth Shoes’. Now, your screen shall look like the screen shown below:-

If you find that every thing is correct in respect of this group, you just press ‘ESC ‘ Key and will reach to the previous screen from where you can check any group, given in the list.
Please note that you can not alter or modify or change any thing in respect of any group under ‘Display’ of ‘Stock Groups’.

HOW TO ALTER STOCK GROUP IN TALLY

To alter any group in tally, the following steps are to be taken:-

Open Tally program
Select ‘Inventory info’ under ‘Gateway of Tally’.
Select ‘Stock Groups’
Select ‘Alter’ under ‘Single Stock Group’. Now your screen will look as under:-

Now, you shall see the list of all groups, created by you as under:-

Select ‘Shoes’. Since this group is to be altered. After you select ‘Shoes’ the screen will be as under:-

Now you can any changes. Suppose, you want to make it Canvas Shoes, you just write Canvas Shoes in place of Shoes. You can change any thing here. After you make any changes or alteration, press ‘Enter’ key.
When Tally finally asks you ‘Yes or No’ you just wait for a moment and make sure that you are deleting a group which is to be deleted.

HOW TO DELETE STOCK GROUP IN TALLY

Illustration- M/s XYZ Limited has created a stock group in tally, namely ‘SHOES’ by mistake. How shall you delete that group in tally?
Solution:
To delete any group in tally, the following steps are to be taken:-

Open Tally program
Select ‘Inventory info’ under ‘Gateway of Tally’.
Select ‘Stock Groups’
Select ‘Alter’ under ‘Single Stock Group’. Now your screen will look as under:-

Now, you shall see the list of all groups, created by you as under:-

Select ‘Shoes’. Since, this group is to be deleted. After you select ‘Shoes’ the screen will be as under:-

Press ‘Alt + D’ keys together.
Now Tally finally asks you ‘Yes or No’. At this stage you will find the screen as under:-

HOW TO CREATE STOCK ITEM IN TALLY

Open Tally program
Select ‘Inventory info’ under ‘Gateway of Tally’.
Select ‘Stock Items’. Now your screen will look as under:-

Select ‘Create’ under ‘Single Stock Items’. A Screen will appear as under:-

Now, for example you want to create a stock item ‘Leather Shoes (Size-6)’ under ‘Leather Shoes Group’, you have to follow the following procedure:-

Under Name column write – ‘Leather Shoes (Size-6)’
In ‘Under’ column select any group from the list of stock groups. In our case, we have to select ‘Leather Shoes’.
Under Units select ‘Nos.’ from the list of units.
Fill other columns as per your requirement under supervision of some senior person.

After you fill up all the columns, your screen shall appear as under:-

At last, Tally asks you ‘Yes or No’. Now, wait for a moment and check every detail properly. If every thing is correct then select ‘Y’ key otherwise select ‘N’ key and make the rectification instantly.

HOW TO ALTER STOCK ITEM IN TALLY

To alter the stock items under Inventory Maintenance in tally, the following procedure is to be followed:-

Open the Company in which you want to alter the unit of measure. For example, we want to alter some unit of measure in M/s XYZ Limited. So, we will open M/S XYZ Limited.
Select ‘Inventory Information’ under ‘Gateway of Tally’. Now your screen shall be seen as under:-

Select ‘Stock Item’. At this stage your screen will appear as under:-

Now, select ‘Alter’. Now the screen shall be seen in the following forms:-

From the list, suppose you want to alter ‘Cloth Shoes’ to ‘CLOTH SHOES (SIZE-6)’ then select ‘Cloth Shoes’. Here, you can make any change. Please note that after you make any change, you must press ‘Enter’ key till last. For Example, after alteration above item your screen will be as under:-

Finally Tally asks you ‘Yes or No’. Here, please wait for a moment and make sure that every thing is correct. Like this, you can alter any thing.

HOW TO CHECK STOCK ITEM IN TALLY

To check stock items under Inventory Maintenance in tally, the following procedure is to be followed:-

Open the Company in which you want to delete the unit of measure. For example, we want to delete some unit of measure in M/s XYZ Limited. So, we will open M/S XYZ Limited.
Select ‘Inventory Information’ under ‘Gateway of Tally’. Now your screen shall be seen as under:-

Select ‘Stock Item’. At this stage your screen will appear as under:-

Now, select ‘Display’. Now the screen shall be seen in the following forms.

From the list of items you can select one by one and check the details whether every thing is correct or no. For example from above, we select item ‘Cloth Shoes (Siz-6)’ then the screen will appear as under:-

Now check every thing and make sure that every detail is correct. Like this, you can check other items also.

HOW TO CHECK STOCK ITEM IN TALLY

To check stock items under Inventory Maintenance in tally, the following procedure is to be followed:-

Open the Company in which you want to delete the unit of measure. For example, we want to delete some unit of measure in M/s XYZ Limited. So, we will open M/S XYZ Limited.
Select ‘Inventory Information’ under ‘Gateway of Tally’. Now your screen shall be seen as under:-

Select ‘Stock Item’. At this stage your screen will appear as under:-

Now, select ‘Display’. Now the screen shall be seen in the following forms.

From the list of items you can select one by one and check the details whether every thing is correct or no. For example from above, we select item ‘Cloth Shoes (Siz-6)’ then the screen will appear as under:-

Now check every thing and make sure that every detail is correct. Like this, you can check other items also.

HOW TO DELETE STOCK ITEM IN TALLY

To delete the stock items under Inventory Maintenance in tally, the following procedure is to be followed:-

Open the Company in which you want to alter the unit of measure. For example, we want to alter some unit of measure in M/s XYZ Limited. So, we will open M/S XYZ Limited.
Select ‘Inventory Information’ under ‘Gateway of Tally’. Now your screen shall be seen as under:-

Select ‘Stock Item’. At this stage your screen will appear as under:-

Now, select ‘Alter’. Now the screen shall be seen in the following forms:-

From the list, suppose you want to delete ‘Cloth Shoes’ to then select ‘Cloth Shoes’. Press ‘Alt + D’. Now your screen will be seen as under:-

Finally Tally asks you ‘Yes or No’. Here, please wait for a moment and make sure that every thing is correct. If it is correct then press ‘Y’ otherwise press ‘N’. Like this, you can delete any stock item.
Note: Please note that no stock item can be deleted if any entry under that item is pending in tally. It means to delete any stock item, first you have to delete all entries covered by that stock item then only you can delete the stock item.

WHAT IS VAT

VAT or Value Added Tax is another name of sales tax which is charged on sale of goods. But, we can define the VAT as a multi-point tax on value addition which is collected at different stages of sale with a provision for set-off for tax paid at the previous stage/tax paid on inputs. In simple words the VAT is a tax which is added on additional price which the seller collects from the purchaser. For example, M/s XYZ Limited purchased a computer for Rs.40000/=. The paid Sales Tax @ 5% on Rs.40000/= i.e. Rs.2000/=. Now, the sold the computer for Rs.50000/= and charged Sales Tax @ 5% on Rs.50000/= i.e. Rs.2500/=. In this case, it is clear that M/s XYZ collected Sales Tax Rs.2500/= against the payment of Rs.2000/=. So, Rs.500/= shall be called VAT.

Types of VAT (Value Added Tax)

VAT is divided in two parts as under:-
INPUT VAT:- It is called as Tax Credit also. When the sales tax is paid on purchases of goods for resale purpose then it shall be treated as INPUT VAT. For Example, M/s Morning Place purchase some goods for resale purpose for Rs.10000/= and paid sales tax Rs.500/= on the goods. In this case, This amount of Sales Tax Rs.500/=, shall be treated as INPUT VAT.
OUTPUT VAT:- When the sales tax is collected on sale of goods, it will be called as OUTPUT VAT. For Example, M/s Morning Place the goods for Rs.12000/= and charged Rs.600/= as sales tax. This amount of sales tax i.e. Rs.600/= shall be treated as OUTPUT VAT.
Note: VAT INPUT and VAT OUTPUT are charged in case of local purchase or sale only. Local Purchase or Local Sale means the purchase or sales made within a state.

CALCULATION OF TAX LIABILITY UNDER VAT SYSTEM

Calculate the Input Tax on all purchases during the return period.
Add the amount of tax credit, brought forward from previous return period.
Calculate the Vat Output on Sale made by the business firm.
Now, deduct the Output tax from Input Tax and Balance Brought Forward
If total of input tax/tax credit is more than output tax then it means that the business firm need not to deposit any sales tax with sales tax authorities since it has already paid more sales tax.

Illustration: In a return period, M/s Morning Place purchase the goods for Rs.200000/= and paid INPUT VAT Rs.10000/=. The accounts of M/s Morning Place are showing a balance of Vat Rs.1000/=. They sold the goods for Rs.100000/= and charged OUTPUT VAT Rs.5000/=. Calculate the Sales Tax liabilities of M/s Morning Place.
Solution:-
We shall calculate the tax liability of M/s Morning Place during a return period as under:-
Balance Brought Forward from Previous Return Period      Rs.1000/=
Add: Input VAT during current Return Period                       Rs.10000/=
Total Input Vat                                                                       Rs.11000/=
Less: Output Vat Collected on Sale                                       Rs.5000/=
Balance of Input Vat to be carried forward to next
Return Period                                                                          Rs.6000/=
In above case, there is no tax liability since the party has already paid more tax i.e. Rs.6000/=
Note:

If there is any balance lying in VAT account after adjusting all local sales, then it can be adjusted to against Central Sales Tax collected.
No tax credit is given against sales tax amount on Central Purchases.
If output tax is more than input tax plus tax credit then the sales tax amount is to be deposited with sales tax authorities.

Illustration:-
In a Return period, M/s ABC Limited purchased goods from local suppliers for Rs.500000/= and paid INPUT VAT for Rs.25000/=. They sold the goods for Rs.600000/= within the same state and charged Rs.30000/= as OUTPU VAT. They also sold the goods out of state for Rs.100000/= and charged Central Sales Tax (CST) @ 2% i.e. Rs.2000/=. Calculate the Tax Liability of the firm.
Solution:-
We shall calculate the sales tax liability of M/s ABC Limited as under:-

PARTICULARS	AMOUNT(IN RUPEES)
Input Vat on Local Purchases	25000/=
Add: Opening Balance of Tax Credit / Input Vat	NIL
Total Input VAT	25000/=
Less: Output Vat on Local Sales	30000/=
Net amount of VAT to deposit with sale tax authorities	5000/=
Net CST to be deposited	2000/=

HOW TO SEE THE DETAILS OF C FORM ISSUABLE IN TALLY.ERP9

Open tally
Under ‘Gateway of Tally’, select ‘Display’
Under ‘Display’ Select ‘Statutory Reports’
Under ‘Statutory Reports’ Select ‘CST’
Under ‘CST’ Select ‘Form Issuable’
Now on screen option will be available like ‘group or ledger. Under this option select ‘Ledger’
Now, the name of the parties shall appear on the screen. Select the name of party whom you have to issue the ‘C Form’
Select the period for which the ‘C’ forms are to be issued. Please note that the C Forms are issued on quarterly basis i.e. 1^st April to 30the June, 1^st July to 30^th September, 1^st October to 31^stDecember and 1^st Jan to 31^stMarch.
Now the details will appear bill-wise for the particular quarter but totals of all bill amounts during that particular quarter shall not appear. To get the totals of all bill amounts, press ‘F12’ (configure). Now a screen showing ‘Configuration’ shall appear. In this screen two questions shall appear. (a) Show all vouchers – you have to fill up ‘Yes’ (b) Show vouchers of – you have to fill up ‘C Forms’. Now, total of all bills shall appear.
Select the print command to take the print out of the details of ‘C’ form issuable to a particular party.

HOW TO SEE THE DETAILS OF C FORM RECEIVABLE IN TALLY.ERP9

Open tally
Under ‘Gateway of Tally’, select ‘Display’
Under ‘Display’ Select ‘Statutory Reports’
Under ‘Statutory Reports’ Select ‘CST’
Under ‘CST’ Select ‘Form Receivable’
Now on screen option will be available like ‘group or ledger. Under this option select ‘Ledger’
Now, the name of the parties shall appear on the screen. Select the name of party from whom you have to receive the ‘C Form’
Select the period for which the ‘C’ forms are to be received. Please note that the C Forms are to be received on quarterly basis i.e. 1^st April to 30the June, 1^st July to 30^th September, 1^st October to 31^stDecember and 1^st Jan to 31^st March.
Now the details will appear bill-wise for the particular quarter but totals of all bill amounts during that particular quarter shall not appear. To get the totals of all bill amounts, press ‘F12’ (configure). Now a screen showing ‘Configuration’ shall appear. In this screen two questions shall appear. (a) Show all vouchers – you have to fill up ‘Yes’ (b) Show vouchers of – you have to fill up ‘C Forms’. Now, total of all bills shall appear.
Select the print command to take the print out of the details of ‘C’ form receivable from a particular party.

HOW TO CREATE FORM 2-A IN TALLY ERP.9

OPEN TALLY PROGRAM
SELECT YOUR COMPANY
GO TO GATE WAY OF TALLY
SELECT DISPLAY
SELECT STATUTORY REPORTS
SELECT VAT
SELECT ‘E.VAT ANNEXURES’
SELECT FORM 2-A
SELECT EXPORT
AFTER YOU SELECT ‘EXPORT’ TALLY WILL ASK YOU ‘YES’ OR ‘NO’. HERE YOU SELECT ‘NO’
NOW FILL UP THE DETAILS AS REQUIRED BY TALLY AS UNDER :-
- EXPORT LOCATION PRESS ‘ENTER KEY’
- OUTPUT FILE NAME – PRESS ‘ENTER KEY’
- UPDATE EXISTING FILE ‘YES’
- EXCEL (SPREAD SHEET) FORMATTING ‘YES’
- WITH COLOR ‘YES OR NO’ WHAT EVER YOU LIKE
- OPEN EXPORT FILE ‘YES’
- QUARTERLY ‘YES’
- MENTION PERIOD OF QUARTER i.e. FROM ….. TO ……
- PRINT WITH RETURN ‘YES OR NO’ WHAT EVER IS YOUR REQUIREMENT
- CONSOLIDATE URD VALUE ‘YES’

NOTES:

Form 2-A is used in Delhi only for VAT purpose
Form 2-A shows the details of all the LOCAL PURCHASE for a particular period
Form 2-A is submitted to the Sales Tax Authority along with the Sales Tax Return
Form 2-A file is created in Tally directory.
Please note that all existing matter of Form 2-A file must be deleted before using above commands.

thank you

Tally ERP 0.9 (Final)

CREATION OF COMPANY IN TALLY

ALTERATION OF COMPANY IN TALLY

CREATION OF ACCOUNTS HEADS IN TALLY

CHECKING OF ACCOUNT HEADS IN TALLY

ALTERATION OF ACCOUNT HEADS IN TALLY

DELETION OF ACCOUNT HEADS IN TALLY

CREATION OF GROUPS UNDER TALLY

ALTERATION OF GROUPS UNDER TALLY

CHECKING OF GROUPS UNDER TALLY

DELETION OF GROUPS UNDER TALLY

HOW TO ENTER PAYMENT VOUCHER IN TALLY

HOW TO ENTER RECEIPT VOUCHER IN TALLY

HOW TO ENTER SALES VOUCHER IN TALLY

HOW TO ENTER PURCHASE VOUCHER IN TALLY

HOW TO ENTER CONTRA VOUCHER IN TALLY

HOW TO CHECK THE VOUCHERS IN TALLY

HOW TO ENTER JOURNAL VOUCHER IN TALLY

HOW TO ENTER DEBIT NOTE IN TALLY

HOW TO ENTER CREDIT NOTE IN TALLY

HOW TO ALTER THE VOUCHERS IN TALLY

HOW TO CANCEL THE VOUCHERS IN TALLY

HOW TO CANCEL THE VOUCHERS IN TALLY

HOW TO SEE TRIAL BALANCE IN TALLY

HOW TO SEE CASH BOOK IN TALLY

HOW TO SEE BANK BOOK IN TALLY

HOW TO SEE LEDGERS IN TALLY

HOW TO VIEW PROFIT AND LOSS ACCOUNT IN TALLY

HOW TO VIEW BALANCE SHEET IN TALLY

USE OF CONFIGURATION IN TALLY

USE OF FEATURES COMMAND IN TALLY

HOW TO MAINTAIN INVENTORY IN TALLY

HOW TO CREATE UNIT OF MEASURE IN TALLY

HOW TO CHECK UNIT OF MEASURE IN TALLY

HOW TO ALTER UNIT OF MEASURE IN TALLY

HOW TO CREATE STOCK GROUP IN TALLY

HOW TO CHECK STOCK GROUP IN TALLY

HOW TO ALTER STOCK GROUP IN TALLY

HOW TO DELETE STOCK GROUP IN TALLY

HOW TO CREATE STOCK ITEM IN TALLY

HOW TO ALTER STOCK ITEM IN TALLY

HOW TO CHECK STOCK ITEM IN TALLY

HOW TO CHECK STOCK ITEM IN TALLY

HOW TO DELETE STOCK ITEM IN TALLY

WHAT IS VAT

CALCULATION OF TAX LIABILITY UNDER VAT SYSTEM

HOW TO SEE THE DETAILS OF C FORM ISSUABLE IN TALLY.ERP9

HOW TO SEE THE DETAILS OF C FORM RECEIVABLE IN TALLY.ERP9

HOW TO CREATE FORM 2-A IN TALLY ERP.9

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